What is the Ministry

The Pacific Central District MUUGs Ministry is the governing body for MUUGs. Its made up of youth, young adults and adults in order to foster youth leadership skills while maintaining our commitment to an inter-generational community. These leaders are chosen by the MUUGs community from the community each August. 

The Ministry exists in order to coordinate retreats, recruit youth and adult leaders for each retreat and do long term visioning and planning. In order to make this happen, we use a combination of in person meetings, conference calls and emails.  

Who is the Ministry?

Facilitator - Meghan Kelly

Energy Monitor/Timekeeper - John Large

Site Coordinator - Ashley West and Phoebe Eckart

Staff Coordinator - Meg Trask

Secretary - Phoebe Eckart and Ashley West

Outreach -  Odessa MacLean

Treasurer - Logan Stump-Vernon

Registrar- Marlene Abel

Documentation​- John Large

Tech - Evan Fitzhugh, Kenny Pillard, Logan Stump-Vernon

Youth Staffing and Communication Liason - Peter Kell

Youth Members -Evan Fitzhugh,  Laelia Maynor,  Payton Barbe-Yochelson, Peter Kell,  RJ Guentert
What does each Ministry position Do?

Ministry Minutes

The Ministry scribes keep notes and minutes for its own organization, but also for transparency. You can find minutes here.
Facilitator:
  • Schedule the meetings (this will largely be already done once a year, each meeting is typically 3 weeks before a retreat- for the Winter meeting you will need to create a Doodle).
  • Book a church location for the Meeting (be sure to know how we will get in)
  •  Assemble agenda- email Ministry asking for items to be added, check previous meeting Minutes for tabled items.
  • Manage the meeting:
    • Consensus process
    • Keep the queue

Site Coordinator: 
  • Contact churches to book sites for retreats 6 months to a year in advance
  • Communicate with churches about any site specific concerns and relay those to the Deans and Staff as necessary

Staff Coordinator:
  • Create a staff from available volunteers from our volunteer base for each retreat and camp
  • Create small group ministry groups (touchgroups) for each retreat, assign them leaders and communicate any specifics about said groups to said leaders
Secretary:
  • Take detailed minutes on the meeting be sure to include any proposals, “tabled” items, and “To-Do” items someone takes on. 
  • Following the meeting send Minutes out to the Ministry for any revisions
  • Once Minutes are approved put in drop box and/or publish to website *this part currently in progress
 
Outreach:
  • Contact people like DREs and parents- let them know what MUUGs is and make sure they have reg form, answer questions.
  • Get MUUGs dates for coming year to DRE list
  • Work to get next MUUGs date on individual church websites and “upcoming events”/bulletins
Registrar:
  • Update and proof read registration form with current dates/location send it out to lists (parents, DREs, Ministers etc)
  • Collect forms and registration money
  • Give forms to Documentation and send Money to regional admin
Treasurer:
  • Track yearly finances 
  • Get and file reimbursements from staff for event related purchases and mileage